If you are like most Empowerprenures you have so many ideas running around your head all the time. Ideas for new programs, new services, new ways to reach your market and more. What if there was a way to easily organize all your thoughts around your business?
Getting Things Done (GTD) is a productivity methodology based on the Getting Things Done: The Art of Stress-Free Productivity book by David Allen. The main premise is that our brain is made for creating ideas — not for holding them inside.
The GTD method is based on:
- Defining what “done” is (the outcome), and
- Defining what “doing” looks like (action)
Getting Things Done
Transform the way you work - how to clear your mind and organize your thoughts to be more productive
The methodology itself may seem complicated at the first glance, but it’s fairly easy once you get the gist of it. It’s very easy to overcomplicate it because it has so many moving parts.
Once you start using the system and making it your own you will find more clarity, focus, control, and space to do your best work.
It’s said Getting Things Done is more than time management, it is life management. But I use mainly to keep my businesses in order.
Get More Done in Business with GTD
The first step is getting the ideas out of your head and CAPTURE them.
When I started this system many years ago I had an app on my Blackberry that followed the methodology, now I use paper and pen and have created the The Getting Things Done (GTD) for Business Planner to share how I customized the system to work in my business.
Since I started you now have many more options:
- Make a to-do list on a piece of paper
- Download a to-do app
- Write it down in the Notes app
- Record a voice memo
- Send it to yourself as an email
But at the end of the day with all productivity systems personalize it and do what’s best for you.
Productivity for Business
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Use GTD to Gain Clarity and Get Organized in Your Business
The second step is CLARITY. Once you have everything collected in your inbox (or inboxes), then you can begin to process everything and make decisions about what to do with all those inputs. GTD follows a simple workflow to guide you in the decision-making process. The GTD decision tree illustrates how to organize every input into its more manageable spaces.
Is it actionable?
If not - trash, reference, maybe (save for a later date)
If it is actionable:
- can it be done immediately?
- can it be delegated?
- can it be scheduled?
- if not put it on the list for next action
- also does it have many steps and need to be a project?
You can use any GTD page in the The Getting Things Done (GTD) for Business Planner to gain clarity.
The third step is ORGANIZE.
Once you identify what something is, you have to put it in the appropriate container. If something is actionable put it in your task management system like Trello, Asana, Clickup etc. I only use the task management system for tasks that involve other people. The Getting Things Done (GTD) for Business Planner is a great way to organize your own tasks.
I use the pages from planner especially the GTD Project Planner to organize and plan next steps.
If it’s not actionable but it is reference material you might need later, put it somewhere you can easily reach it. I have a hardcopy file folder and folder on my laptop to hold this information.
If it’s time-sensitive, like a meeting or an appointment, put it on your calendar and schedule it.
If it’s not important, just throw it in the trash and not worry about it anymore.
The fourth step if the system is CONTEXT. I think this is where it can get overcomplicated and people end up making too many contexts. I have simplified my contexts into the different areas of business:
- Admin: Administrative tasks that need to be completed, no matter how boring. Bookkeeping, filing, etc..
- Communication: is this for email, call, or face-to-face meeting?
- Income: Income producing activity
- Development: Developing new programs, products, services and lead generators.
- Creation: Creating content for blog, video, podcast, social media and marketing.
- Strategy/Planning: Creating a strategy and planning how to implement. My strategy is planned by the year/quarter. Then the planning is done on a quarterly, monthly, weekly, daily basis. Watch why video on Achieving Your Goals.
A context is basically just a tool, thing, place, or person you need to get something done. For example, a list of phone calls you have to make would be grouped under the “phone” or "communication" context. Contexts can be a location, like at the office. If you really want to get fancy, you could even have contexts based on energy levels. You could have a low-energy context with “easy wins”, of a high-energy context for when you’re really motivated to be productive.
I have included my contexts in the Getting Things Done for Business Planner and blank pages for you to create your own.
Don’t go nuts in this area because if you end up with too many contexts it will discourage you. Create context ONLY that help you decide what to do in any given moment. Don’t create contexts for contexts’ sake.
Make Weekly Review Part of Your Business Planning and Getting Things Done System
The final step in the system is the WEEKLY REVIEW. This step can be forgotten and overlooked but it’s the key to the whole organization system. If you don’t do the weekly review things will quickly pile up and you won’t be able to keep up with the system. It only works if you actually do it. You need to consistently review, make adjustments and personalize it to you. It’s important to clean up your list, and work the system for clarity and organization. It especially helps if you mind is constantly running and you are able to do a regular brain dump into the inbox.
Take back control. Stop letting the task control you and efficiently manage your to-do list.
Getting Things Done for Business Planner
The Getting Things Done for Business Planner is for you if you want to use the GTD method to organize and prioritize your work.
The GTD Method helped me:
- Get clarity
- Get organized
- Become more productive
I created the GTD for Business Planner to prioritize and keep track of my multiple businesses. The Planner also includes a Project Planner to keep all parts, the project planning and implementation together.
Get More Organized
Getting Things Done For Business